Web Content Management System Workflow Features, Functionality & Security
Workflow forms a critical part of any Enterprise level Web Content Management System. Successful workflows ease content bottlenecks, but carry a great deal of responsibility. Proper controls are required to regulate the accuracy, accessibility and quality of all published content. TERMINALFOUR Site Manager has a workflow engine that is more intuitive and powerful than any competing Web Content Management product in its class. Workflows can be created in seconds via a highly intuitive browser based GUI. Building workflows within TERMINALFOUR Site Manager involves selecting a number of steps to which logic is then applied regarding rejection, voting, alerting and triggering.
TERMINALFOUR Site Manager streamlines the work process by:
- Delegating the role of content provision.
- Centrally controlling the publishing process.
- Removing the publishing bottlenecks traditionally associated with busy webmasters.
Web Content Management Workflow Management Features
- Authorised users can be allocated specific functions and areas of the websites, intranets or extranets within the Web Content Management System.
- Rules and roles can be modified at any time using our intuitive browser interface.
- Content Approval/Rejection Cycle allows content to be returned to the author specifying why it is being rejected, including comments.
- Embargo, Review and Expiry Dates ensure that content is not released before it is required and that out-of-date content is either deleted or filed to an archive area for future reference.
- Workflows can be rapidly created via a highly intuitive browser based GUI.
- Advanced workflows can be created, including parallel and forking processes, that can even interact with third party systems.
- There is no limit as to how many stages a workflow may have.
- Workflows can contain multi-language logic, allowing content in a foreign language to follow a standard workflow and then be routed to a translator.
- Administrators can short circuit workflows to publish content instantly, using a number of "fast track" options, by-passing a given step, or the full workflow process
- Users can add a comment to each modification made.
- Workflow history with all voting, comments and rejection details are stored and accessible to the relevant parties
- Reports can be viewed, showing at what stage documents or content are within the various workflows.
- When reviewing content, all previous changes can be reviewed.
- The web content management system's Track Changes functionality allows you to identify the exact changes that have been made so you don't have to read the whole piece of content.
- Quick changes to content by occasional users can be made through "Direct Edit" functionality.
- Authors and editors can be notified by email or mobile text message when they need to review new content.
- With TERMINALFOUR Site Manager's E-forms builder, the system can be set to accept content input by site users, such as User Generated Content, which can, again, be workflowed around the organisation.
Contact our team by phone or email for help.