The Role

The successful candidate will be responsible for compiling quality proposal documents and responding to inbound leads.

Responsibilities

Proposal / Tender Administration

  • Planning, architecting and controlling the submission of large proposal and tender documents.
  • Ensuring that submission deadlines are met.
  • Constructing the majority of the proposal / tender documents, with the aid of a library of generic content. 
  • Improving and updating existing content library used within proposal documents.
  • Creating new content for future tender documents.
  • Quality assurance and proof reading of the final proposal / tender documents.
  • Printing, assembling, binding and dispatching the final proposal / tender documents.
  • Sourcing and screening tender opportunities.

Sales Administration

  • Record inbound leads in our Customer Relationship Management System
  • Respond to inbound website and telephone enquiries, perhaps sending out further information such as case studies, whitepapers and brochures. 
  • Help prepare for external presentations and demonstrations.

Requirements

  • Excellent writing skills and proof reading skills with an eye for detail.
  • Experience in a tender/proposal writing role is a distinct advantage.
  • Minimum 2 years previous experience in an administrative role.
  • Degree or equivalent qualification in Business and/or Marketing.
  • Excellent communication and interpersonal skills with both potential clients and colleagues.
  • Advanced level of computer literacy - Microsoft Office, email and Internet skills.
  • Highly organised and efficient- proven ability to implement and improve processes and systems.
  • Proven ability to act on own initiative.
  • Excellent time management skills and ability to prioritise work under pressure.

Important Notes:

  • Please note that all details including contact details, CV and cover note should be included within 1 attachment. Acceptable formats include HTML (no graphics), PDF, RTF & Microsoft Word.
  • Please indicate availability.
  • Please send your CV to career at terminalfour.com with "Sales & Bid Administrator" as the Subject Line